Cold Store Admin Supervisor Full Time

RPO’s client is seeking a highly capable and detail-oriented Cold Store Admin Supervisor to join their team in Montague Gardens, Cape Town. This urgent role is ideal for a seasoned professional with cold store administrative experience in a high-volume, food-focused environment. The successful candidate will be responsible for overseeing administrative processes, coordinating stock movements, ensuring compliance with bonded procedures, and liaising with internal and external stakeholders.

Duties & Responsibilities

Supervision of Cold Store Administration Processes

• Manage documentation for all stock movements and ensure SOP compliance.
• Oversee administrative staff and maintain accurate records for audits.
• Compile operational statistics and manage stationery needs.
• Oversee picking, issuing, and voucher generation processes.
• Finalise delivery processes and communicate discrepancies.
• Ensure compliance with food safety and quality protocols.

Warehouse Management System Oversight

• Ensure accurate data capturing and processing of stock transfers.
• Support stock take procedures and report on results.
• Communicate outcomes to customers and management.

Stakeholder Coordination

• Verify sales confirmations and release notes.
• Ensure order clarity and accuracy of picking slips.
• Provide order progress updates to customers and resolve queries.
• Confirm and finalise deliveries with all relevant parties.

Compliance with Imported Stock & Bonded Procedures

• Oversee receiving and system entry of imported stock.
• Maintain the pork register and support audit preparation.
• Update and manage the bond register and bonded inventory releases.

Sample Handling & Liaison with Authorities

• Schedule and prepare samples for inspections.
• Coordinate lab testing and follow-ups on releases.
• Maintain records of sample outcomes and inspection documentation.

Minimum Requirements

• Qualifications:

  • NQF Level 5 Certificate in Supply Chain or Office Administration (essential).
  • NQF Level 6 with knowledge of bonded procedures (preferred).

• Experience:

  • 3–5 years in a cold store admin or similar role in the food industry (essential).
  • 5–7 years in a supervisory admin role in a cold store (preferred).

• Knowledge & Skills:

  • Solid understanding of stock receiving, dispatch, and customs procedures.
  • Familiarity with HACCP, food safety, and WMS systems.
  • MS Office proficiency (Level 2).
  • Excellent communication, time management, and customer relations.
  • Experience working with bonded goods and during food safety audits.
  • Strong attention to detail and organisational skills.

Contact RPO Recruitment for your next career-changing move.

Visit rporecruitment.co.za or email your CV to manufacturing@rpo-recruit.za.com

Or apply today by reaching out to Joshua Murphy at joshua.murphy@rporecruitment.us or on LinkedIn.

We will contact you telephonically within 3 days if you are shortlisted. If not, we’ll retain your CV for future opportunities.